Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Dean's Office. This position is for the Medical School Campus.
Meeting the requirements of the Executive Vice Chancellor and Dean, the position works closely with the senior management and academic leadership of the School of Medicine in the overall coordination and support of the search processes and other functions executed by the Office of the Executive Vice Chancellor for Medical Affairs and Dean of the School of Medicine.
PRIMARY DUTIES AND RESPONSIBILITIES:
Oversees the organization and development of search committee meetings and processes the preparation and organization of materials, correspondence, presentations and records in support of Dean’s direction of these including:
BJC Investigator Program Searches.
Senior Leadership Searches.
Department Review Committees.
Other committees convened by or chaired by the Dean.
Oversees the organization and management of the BJC Investigator searches and search committees.
Oversees the organization and management of searches and search committees for other senior leaders as assigned.
Ensure those preparing submissions and presentations for meetings are fully aware of what is required (e.g. deadlines, format, content, delivery).
Consistent with the preferences of the Dean, serves as liaison and maintains direct communication with prospective candidates to assess their personal needs and to assure the Dean can structure interviews to address those needs.
As assigned, may assist in organization of department reviews.
Researches data for the Dean, preparing materials and presentations using appropriate technology.
Assists with the development of Dean’s presentations at institutional events.
Manages special projects and other School of Medicine activities as assigned.
Such other tasks as may be assigned.
Bachelor’s degree in English, Communications or Business Administration with 5-7 years of high level/executive support or other relevant administrative experience. Demonstrated organizational skills, ability to prioritize workload, track assignments and provide organizational support for leadership team.
Proficiency in the Microsoft Suite is required.
Experience working in a senior executive environment highly desired.
Strong analytic skills and financial acumen and ability to assimilate detailed information and pull out essentials would be a plus.
A demonstrated understanding of governance and decision making processes and the management of committees is preferred.
Self-starter who can work with minimal direction with excellent proven written and oral communications skills and strong editing skills; but one who can take direction and seek necessary consultation.
Excellent interpersonal and communication skills who can gain the attention of busy senior academic leaders and recruits; articulate with acumen and able to engage in a polished and professional manner.
Functioning autonomously and collaborating as part of a team are dually vital.
Ability to exercise discretion in dealing with confidential or sensitive information.
Ability to successfully execute multiple, simultaneous projects on tight timelines, in a fast paced and sometimes stressful environment, with quality results.
Ability to filter information and access priorities.
Excellent attention to detail and deadlines.
Excellent interpersonal and communication skills make a compelling communicator who can gain the attention of busy senior academic leaders and recruits; articulate with acumen and able to engage in a polished and professional manner.
Ability to interact effectively with a variety of people at different levels and idiosyncratic personalities in a diverse and multi-cultural environment.
The hiring range for this position is $62,337 - $81,078 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G13.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.